Streamline your purchase order process and increase bottom-line savings!
For all the businesses involved in procurement such as transportation, manufacturing or warehousing, it is important to follow good inventory management practices to increase the bottom-line savings. Purchase Order is that one important practice that can bring measurable benefits. Typically, for more specific demands and price clarity buyer generates a purchase order which a seller accepts if he is able to supply the requested material with the required specifications and prices. Once the payment is received, the seller ships the material. Buyer can check the material and invoice against Purchase Order.
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If you have been managing your purchasing requirements manually on papers and are struggling to track them every time you receive an inventory then bocdau.com”s Purchase Order template can help you streamline purchase order process for your business. You can easily record the quantity and price of the products required along with shipping details and other information.
This template can be used by any start-ups or other businesses managing low to medium volume of purchase transactions. This template is really a good substitute to an expensive procurement software. Whether you run your business single-handedly or you have a team you can use this template to quickly create professional Purchase Orders.
How to use purchase order template
Begin by downloading the template and setting up your company by providing basic details like Company Name, Company Slogan, Company Address. This template provides a provision to select the default currency by selecting a country currency symbol from the drop down menu under the country specific settings. Here you can set the relevant tax type and sale tax rate. It also has a inbuilt design picker, where you can choose a colour that is most appropriate for your company. And if this is not enough you can also use Excel”s Themes or colours that can be found in the Page Layout ribbon available in Excel 2007 and above.
Once the settings are specified, go to the second sheet named “Purchase Order” and customise it by inserting your logo on the top. Also specify the details of vendor, whom you want to send this Purchase Order and shipping information like shipping mode, method, terms and delivery date.
After this record the information of the products along with required details like code, quantity and price. In case you have agreed on some discounts with your vendor then you can simply add discounts at the end of product specification along with Shipping and Handling Cost and Sub Total amount is computed automatically.
If you have some instructions for the Vendor for any particular Purchase Order then you record that in “Notes and Instructions” area.